COVID Information

NOTICE: Air travel restrictions have been lifted starting November 8th for international visitors who are vaccinated. Visitors will need to be fully vaccinated, show proof of a negative COVID test within ONE day of boarding a flight and agree to contact tracing. The definition of fully vaccinated can vary from country to country, so please be sure that you meet the US fully vaccinated requirements.

This page will be updated as more details are confirmed. 

Updates on New Orleans COVID protocols

  • As of January 12, 2022, the indoor mask mandate in Orleans parish has been reinstated. Proof of vaccination for all eligible individuals 5 years and older, or a negative COVID-19 PCR or antigen test within 72 hours, will be required at most indoor venues in Orleans Parish and outdoor events where more than 500 people are in attendance. 
  • Click here for the most current updates on New Orleans COVID Safety Plan

For the most current information on U.S. COVID-19 entry requirements, please visit the U.S. Department of State website: https://travel.state.gov/content/travel/en/international-travel/emergencies/covid-19-faqs-for-travel-to-the-us-information.html

If you need a letter of invitation in order to obtain a visa, please click here to complete the online request form.


Onsite COVID Protocols

  • As of January 12, 2022, the indoor mask mandate in Orleans parish has been reinstated.
  • Proof of vaccination for all eligible individuals 5 years and older, or a negative COVID-19 PCR or antigen test within 72 hours, will be required at most indoor venues in Orleans Parish and outdoor events where more than 500 people are in attendance. This will include the meeting rooms at the Hyatt Regency for the 2022 Joint Conference.
  • When you check-in at the Conference registration desk, you will be asked to show either your proof of vaccination OR test results as noted above, and then you will receive your Conference name badge. You must wear this name badge at all times when at Conference sessions and events in the hotel.
    • NOTE: If you have a guest who will be attending any session or events with you during the Conference, your guest must also check in at the Conference registration desk, show their proof of vaccination or test results as noted above, and then they will also receive a name badge which must be worn at all times when at Conference functions.
  • The following are acceptable forms of proof of vaccination:
    • Your original CDC vaccination card, photocopy or digital copy (both sides) showing attendee has received at least one dose of a COVID-19 vaccine that has received full approval or emergency use authorization from the U.S. Food and Drug Administration.
    • An official vaccine record issued by a U.S. state, foreign nation, or the World Health Organization (original record, photocopy or digital copy).
    • NOTE: Vaccination records must clearly show the name of the vaccinated attendee, type of COVID-19 vaccine administered, and date(s) of each dose administered.   A valid photo ID must be provided as well (government-issued ID recommended).  
  • Additional measures are being taken by the hotel with a focus on your safety and peace of mind, including: 
    • Extra space between chairs in all session rooms
    • Sanitizer stations prominently placed throughout hotels
    • More frequent cleaning of public spaces and guest room surfaces
    • Enhanced food safety and hygiene protocols
    • Social distancing signage
    • Elevator spacing and revised maximum capacity guidelines
    • Knock-and-go contactless room service
    • Digital check-in and checkout
    • Digital key
    • Grab-and-go meal ordering
    • Daily housekeeping has been suspended, however, fresh linens, towels and amenities can be provided upon request.

COVID Testing Available Onsite

  • For attendees who require a test onsite, we will have a mobile clinic from The Urgent Care set up in the Imperial 4 Room on the fourth floor of the Hyatt Regency during the following times (No appointment necessary):
    • Tuesday, January 11, 8:00 am - 11:00 am
    • Wednesday, January 12, 12:00 pm – 5:00 pm
    • Thursday, January 13, 8:00 am - 5:00 pm
    • Friday, January 14, 8;00 am -12:00pm
  • Costs (to be paid by the individual):
    • Standard PCR (results within 6-8 hours) - $89
    • Rapid test (results within 2 hours of staff returning to the lab) - $150
    • Antigen test (results within 15 minutes and can be emailed as a PDF) -$50
    • NOTE: Insurance is not accepted.  Cash or credit card only.
  • If an attendee prefers to pay the test fee through their insurance, they must have the testing done at The Urgent Care Mid-City at 231 North Carrollton Avenue (a 15-minute cab ride from the hotel). Walk-ins are welcome but appointments are recommended by calling 504-323-6060.
  • If an attendee is staying in New Orleans a few days after the Conference and they require testing after January 14, they can set up private testing to take place in their hotel room through The Urgent Care by calling 504-323-6060.